Public archives collections | Closure period | To consult a record before the end of the closure period, an authorisation must be issued by |
Local authority properties | 50 years (from the date the file was opened) ! please note that certain files are subject to restricted access for public safety reasons (see conditions) | - Chief Archivist or his/her delegate
|
Burial plot registers | 50 years (from the date of death) | - Chief Archivist or his/her delegate
|
Electoral lists | 100 years (from the election date) | - Chief Archivist or his/her delegate
|
| Birth certificates | 101 years | |
| Marriage certificates | 76 years |
| Death certificates | 76 years |
| Other certificates | 101 years |
| City of Brussels staff records | 100 years (from the person's date of birth) | - have proof of death or written authorisation from the person concerned
- failing this: Alderman for Staff
|
| Police personnel files | - have proof of death or written authorisation from the person concerned
- failing this: The Mayor
|
| Public education staff files (teachers and administrative staff in schools) | - have proof of death or written authorisation from the person concerned
- failing this: Alderman for Public Education
|
| Personnel files of City of Brussels councillors | - have proof of death or written authorisation from the person concerned
- failing this: Chief Archivist or his/her delegate
|
| Naturalisation and choice of homeland | 100 years | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Legitimisations and acknowledgements |
| Population Registers | 120 years | - have written authorisation from the person concerned/their spouse/one of their children
- failing this: College of the Mayor and Aldermen
|
| Arrival Registers | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Transfer Registers | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Departure Registers | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
Foreign nationals' files | 100 years (from the date the file was opened) | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Orders to leave the territory (OLT) | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Applications for authorisation to employ a foreign worker | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Records of the Religious Affairs Department | - Archivist of the City of Brussels or his/her delegate
|
| Police Archives | |
| Registers of student rolls | 100 years (from date of birth) | - have proof of death or written authorisation from the person concerned
- failing this: The Archivist of the City of Brussels or his/her delegate authorises the issue of certificates, not consultation
|
| Personal files of pupils in City schools | 100 years (from date of birth) | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Local Council secret committee meetings | 100 years | - have proof of death or written authorisation from the person concerned
- failing this: The Mayor
|
| Minutes of the meetings of the Conference of Mayors | 50 years | |
| Mayor's Office | 50 years | - Chief Archivist or his/her delegate
|
| Closed court cases | 100 years (from the date of the judgement) | - Alderman for Legal Affairs
|
| Collocation files | 100 years (from the date of birth of the person concerned) | - have proof of death or written authorisation from the person concerned
- failing this: The Mayor
|
| Annual militia census registers | 100 years (from the person's date of birth) | - have proof of death or written authorisation from the person concerned
- failing this: Archivist of the City of Brussels or his/her delegate
|
| Decrees prohibiting habitation | 50 years (from the date of issue of the ban) | - have proof of death or written authorisation from the person concerned
- failing this: The Mayor
|
| Requisition files: inventories of premises carried out by experts appointed by the owners of the premises (1940-1945) | 100 years | - Chief Archivist or his/her delegate
|
| Files on buildings requisitioned by the Allied armies (1940-1945) |
| Files on buildings requisitioned by the German army (1940-1945) |
